Gregath Company, Incorporated
 
 PO BOX 505, Wyandotte, OK 74370, USA 
  Phone/FAX 01-918-542-4148 | Toll Free (inside the USA) 1-800-955-5232
 
 Phone Hours: 9-3 CT/M-ThEmails generally answered within one working day
 
 

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Publishing FAQ
(Frequently Asked Questions)
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Q. How should we go about updating previously published genealogy books?

A. It depends on several factors on the best way to update the original work:

The first step to updating is to know if Copyright release was placed in the book, or if you can get release from the Copyright owner to make a new edition. In the past it has been common practice to place a statement in the front of the book allowing researchers or family to reuse (personal use - not for profit is implied), including copy-at-will. Next is to see how much new material you have, or feel you can collect.

If you have documentation indicating you can expand the original work, and you don’t have too much new information (you really shouldn’t plan to publish a 1,400 page book), you can do a new edition (electronic, hard or soft cover).

If you have enough material, you may consider a companion book. This can be done with, or without, Copyright release from the original work: Don’t reproduce the original work without permission. Generally, new material would include cross-references to the original work. Unless there is a large saleable stock of unsold original books, seeking to get the original work back in print is still a good idea.

With permission, there are many ways to utilize the original printed material, if a manuscript is not available. We offer services to assist, including digitizing any traditional printed manuscript materials that may be available.

Printed work (from any person or time) can always be updated/augmented by a web “site” of some type – again Copyright release is not needed unless you wish to reproduce from the original work. This can be of a limited time period, sometimes leading to a traditional printing, or instead of a traditional printing. Even if online is selected as the standard way, a print on demand (POD) compilation can be accomplished by special order. In this way, you get a quote for a single book and pass the cost on to the reader. We can be of assistance with planning and implementation on the web, if you do not have a volunteer ready to assist.

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Q. What happens to items that the customer does not want returned?
A. If hard copy has been provided, it will be destroyed. If electronic files have been provided, reasonable attempts will be made to archive all files used in publishing for ten years that adhere to our privacy policy.

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Q. I'm interested in supplying my own cover art files. Do you have information on how to do that?
A. We offer information on basic file needs for both hardbound and softbound illustrated covers. However, covers are so different, if you have questions about any sizing or element, please contact us directly.

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Q. Why do you request 1" margins?
A. This may seem like an awful lot of margin, however upon reflection it is not. Keep in mind that all books have gutter margins that are usually set an additional .25-.5" away from the spine. This makes a book that has four 1" margins into a book with a 1.25-1.5" gutter margin and a .5-.75" trim margin. While it's possible to print larger, we find this margin request produces a book pleasing to the eye and anything much larger can lead to broken spines and/or cut-off impression area. Additionally, for a novice author one margin size on all sides is easier to produce than different margins and gutter.

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Q. Although you request 1" margins, can I have smaller margins?
A. You can, however, it negates all guarantees and there may be a special handling fee involved. Please remember with larger print area, text may be bound into the book and/or text cut off the edges due to available printing surface on the presses. We suggest if you have smaller margins you reduce the pages, or pay us to do so for you.

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Q. What is the difference between a Camera Ready Manuscript (CRM) and a Camera Ready Copy Machine Manuscript (CRCMM)?
A. The CRM is ready for the plate maker cameras - "cut and paste" is acceptable and the final page placement is made at the plate maker. The CRCMM is ready for a copy machine document feeder (absolutely no cut and paste) - final page placement was made when printed and there are no items attached to the printed manuscript.

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Q. Can my book be different than your standard basis?
A. Absolutely! Paper size, color, weight, type as well as ink differences and limited book thickness (despite strenuous efforts, a 2,500 page book can not be bound and guaranteed against wear) can all be custom specified. With custom orders the price rises, rather dramatically at times, depending on what the author is interested in.

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Q. While looking over your material, I find reference to printed and companion books, why are there so many differences?
A. All promotional material was originally written with printed (offset presses - quantities of 100 or more) projects in mind. In 1999, we began offering a companion program for book projects under 100 in quantity that is a photostatic reproduction - not traditionally recognized printing. Currently with an updated system and increased quality for print on demand, digital printing as a low-cost alternative for ultra-small publishing runs. Since offset and digital printing are two different reproduction processes many things are different. If you see a reference on our site that doesn't clarify offset printed or digital/companion, please notify us, it is a section of our literature that hasn't been updated yet. If you are unsure on a point, also contact us for verification.

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Q. Can I still get less than 100 books offset printed?
A. While you can actually order any number of printed books, the time and materials involved make any printed order under 100 cost about the same as if you ordered 100 books printed.  Because of this, any order less than 100, is quoted/billed for 100 books.

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Q. Should I have a Library of Congress Number, Copyright, or ISBN?
A. -
Library of Congress Control Number or Copyright - you may choose one, either, or neither. Formal registration for both of these require you to send books to Washington. Additionally, copyright registration requires a filing fee. All written material has a (implied) copyright, whether you send for documentation or not.
A. -
ISBN - If you are planning on a large marketing campaign, you may choose to get this number. It will allow you to sell through major bookstores such as Books-A-Million and Barnes & Noble. Your book will also be listed in the publication "Books in Print". This number, on a hard bound book, will also increase the publishing costs due to ISBN stipulations. Otherwise, this number is not needed.

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Q. Why are most of hard bound books you publish Library Oversewn Binding instead of Smythe Sewn or alternate hardbindings?
A. The American Library Association and Library Binders Institute of America recommend library oversewn books rated at a circulation of 100 minimum over the smyth(e) sewn books circulation rated at 0-30 only.

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Q. If I reprint, is it less expensive?
A. Photo fees ($7) are reduced to Non-Process ($3) - if the halftones affixed to the manuscript are still good. If your book had a cover plate you don't have to pay for a new one, but there is a remount fee of $40 - deluxe binding cost will be reduced. If you haven't had your manuscript returned but it has still been retained, this fee is also saved. If working from a digital manuscript, you do not have the extra expense and/or effort involved in getting it to us.

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Q. Why doesn't a reprint even cost less?
A. Nearly all publishing materials (with the exception of cover art plate) used for your book are consumable. This means that they will only be good for a certain period of time. The main difference in reprinting costs are the type of plate used*. Some publishers use metal plates, these can be stored and printed from at any time. Using a less expensive (same print quality) consumable plate that is only good for 48 hours is generally a cost cutting measure that doesn't sacrifice quality of book. In addition, to reducing your publishing costs, this also insures that you have total control over printing and reprinting.
*Digitally printed books don't use plates and therefore the traditional argument is not applicable.

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Q. What if I want my books on glossy paper?
A. Your small book orders can use gloss paper with our digital printing system.  However, "glossy" paper is actually paper stock and cannot  be offset printed within our system.  Digital printing is possible: There is a drastic increase in price usually associated with glossy vs. standard paper costs. Additionally, glossy paper traditionally used in genealogy books is much heavier and will add to shipping costs.
* Paper for flyers and covers can be laminated after they are offset printed and are generally considered glossy as well.

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Q. Why does it take your company so long for production?
A. Many highly automated printing firms have very little hands-on control of all stages in the process because of the automation factor.  Books published here actually continue with the more traditional methods:  A high degree of manpower, rather than machine is involved. This also provides a fuller degree of checks and balances.  It is because of this, and the "first come, first serve" policy that book projects can take a few months rather than the few weeks some publishers quote. Even electronic printing gets manually quality checked in numerous stages throughout publishing. Additionally, we try to be realistic about time constraints, especially when quoting.

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Q. When figuring page count does a blank page count?
A. Yes - prices are figured by the page.  There are two pages on every sheet of paper (leaf).  Therefore if one side is printed, the other side counts as well.  If a blank sheet (two pages) are requested, the cost of the paper and the extra handling charge generally equals the printed page costs.

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Q. When using color on a page, if I have black text is it still considered a full color page?
A. Yes - the term full color (or 4 color) refers to the number of colors used to achieve the desired result on the page.  Since the entire page (not just a portion of it) must be run through the machinery, the cost is for the entire page - no matter if the color runs from margin to margin, or is in a ¼" shape.

Q. When using color in a manuscript, do I have to pay for all pages in color if I only want a color page or two?
A. No: Whether it is economical will depend on the total number of pages, where the color ones are desired, as well as how many total books published. When inserting color pages into a black and white book, you have both the expense of publishing in color and the service fee to integrate by hand those into the black and white book block - for each book.

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Q. What type of contract to you have?
A. The work we do is based on requested needs for our services.  We offer written guarantees for work and therefore, don't have a written contract or additional paperwork of that type for you to fill out.  When you send in your manuscript and deposit, your cover letter puts in writing what you "contract" us to do.

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Q. Can I drop by to show you my book and get help?
A. We do suggest that you call to make arrangements before you arrive to conference.  This is due to the fact that not being a traditional "through the door" business means that much of the time there is not additional staff that can hold other projects and conference at a moments notice.  Additionally, only one conference room is available for consultation with authors. There are authors that make arrangements - sometimes months in advance - to discuss their projects.

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Q. Can my book be printed directly from Family Tree Maker (FTM)?
A. POD (1-99 quantity) is very possible, however FTM doesn't always work well with consecutive numbers through different types of reports.  It can be resistant to good book margins (but not impossible).  If you are looking at 100 or more books, a manuscript can be printed out to be offset printed from. For a book that will hold more historical appeal, a suggestion is to use the FTM export feature (>file>export) and sending all your general reports to a word processing program where it can be placed in a better manuscript format.  For any charts, a good suggestion is to print out the charts, and print out pages with manuscript page numbers only.  You can then attach the chart on the manuscript numbered page.
* Additionally, our office
doesn't keep up with current versions. Because of this, unless you save the file in an older version compatible format, there may be difficulty reading what you provide.

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Q. How do I get a quote and what do they cost?
A. Quote requests can be made by email, mail (PO BOX 505, Wyandotte, OK 74370), phone 918-542-4148. Custom quotes are free of charge.  You can also request the standard price list link for online standard fees.

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Q. What type of software do you suggest?
A. What works well for one author may be a nightmare for another. Therefore software programs are a very subjective question: what follows is a Gregath staff consensus. 99.9% of the manuscripts Gregath produces are in word processing program Microsoft Word (currently three different versions). We still prefer to index in a mainly "manual" way, using our time and knowledge of the manuscript and retyping the entries and using Word's sort feature, rather than the auto index feature, or using a separate indexing program. If a software purchase is needed, one might wish to buy Microsoft Office, which will include Word, spreadsheet/database program(s), Powerpoint (for lectures and presentations), usually a webpage program, and sometimes Publisher. This program suite can deal with almost any situation via import/export, rather than producing your columnar text in one program, the photo pages in another, the text in a third, etc.

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Q. Do you have any line spacing requirements or suggestions?
A. As we generally help genealogists and family historians, we don't subscribe to any particular spacing rule. However, if you are using a sans-serif font (
Arial, Verdana, etc.), we advise against going closer than single space for general audiences. If the subject of the book carries spacing standards - look at other books of this type already published - we suggest you start there. Going "tighter" with a sans-serif font confuses the eye at a glance which makes the book "harder to get into". With a serif font (times new roman, Rockwell, etc.), you can go as small as 1 or 2 point spacing above font size (i.e. 12 pt. font and 13 pt. spacing). If you look at a serif font, the smallest for general audiences we suggest is 10 pt. font/11 pt. spacing for main text. Click here for more.

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